Assistant Manager / Manager – Project Monitoring & Financial MIS Edit listing

Project Monitoring Job Description
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### 1. Project Timelines & Schedules Review

* Review the Master Schedule and provide quarterly feedback on schedule accuracy and realism
* Summarize progress to date, milestones achieved, and conduct critical path analysis
* Track milestone adherence against the approved baseline schedule
* Analyze delays and recommend corrective or accelerative measures
* Evaluate the impact of delays on critical activities and overall project completion
* Identify non-critical activities at risk of becoming critical due to slippage or resource constraints
* Monitor and assess the implications of design changes on schedule and scope
* Compare anticipated versus actual project completion timelines and report deviations
* Review current project status and deployed resources (e.g., manpower, machinery, cranes)
* Flag execution concerns affecting timelines, quality, or safety

### 2. Project Costs & Budget Monitoring

* Track expected cost to complete and monitor cash outflows against the budget
* Summarize construction costs incurred to date
* Analyze cost variances against the approved business plan and justify deviations
* Forecast final cost to completion using updated cost and progress data
* Assess the financial impact of design changes on both cost and schedule
* Review change order records and ensure proper documentation and approval

### 3. Project Approvals Compliance

* Review approvals obtained during the review period and identify pending approvals
* Highlight compliance concerns related to regulatory or internal approval requirements
* Verify that construction activities align with the conditions of approved permits and authorizations

### 4. Procurements & Payments Review

* Review payments related to:

* Purchase Orders, Agreements, and Contracts

* Goods/Service Received Notes and Delivery Challans

* Invoices and supporting documentation
* Ensure compliance with delegated purchase approval authorities and procurement policies

### 5. Major Contracts Review

* Monitor adherence to major contracts and flag any breaches or risks
* Identify and report concerns related to subcontractors, key suppliers, or performance gaps
* Review and verify compliance with construction quality plans as stipulated in contracts
* Document and report non-compliances observed during site visits, including follow-up actions

### 6. Contract Management & Payment Control

* Review supporting documents for construction-related payments (e.g., work completion certificates, inspection reports)
* Verify receipt of goods/services, quality acceptance, and certified work completion
* Evaluate authorization, advance recovery, and settlement procedures for compliance and efficiency
* Review bank guarantees and performance security documents for validity and coverage
* Ensure strict adherence to terms of Purchase Orders and Work Orders

### 7. Cost & Cash Flow Management

* Review adherence to the sanctioned cost budget and escalate material variances
* Collaborate with Finance to analyze budget vs. actual variances and recommend actions
* Evaluate the Cost MIS reporting process, identify gaps, and suggest improvements
* Analyze project cost incurrence through transaction-level review
* Recommend enhancements to cost and cash flow management processes and controls

### 8. Additional Responsibilities

* Participate in design, procurement, and progress review meetings as required
* Provide timely, data-driven insights to support decision-making by project leadership